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What Your Time Management System could look like

23/01/2010

So what sections are we going to need in a paper-based system or on our computers.  For the sections mentioned below, just think folders and applications if you are going to go totally digital.  For this blog I am going to concentrate on 'pimping' my Time Manager International System.  Here are the suggested changes:

  • Diary Section with Day, Week and Month planner (I used to have a single Anniversaries sheet list so that I didn't have to redo that each year - though this is now moved to the tickler system in terms of nice birthday cards if I find them on my travels - ready for specific people.  Outlook now handles the automatic reminders)
  • Separate 18 month diary giving me a 'helicopter' overview of six seasons
  • Index List of Projects leading into an Open Projects Section
  • A section dedicated to 'Next Physical Action Lists' categorised and alphabetised by location or theme, eg, '@ Computer' or '@ Home' or '@ Shops'
  • Notes section for a brief memory buffer to capture random ideas - which must be categorised and filed asap.
  • Minimal database section - perhaps a tube map but really as little as possible as all data should be in my filing systems
  • Minimal contacts - perhaps a list of core contacts should I need them or anyone finds my organiser!

This is a hugely scaled down version of how the TMI binders where originally intended to be used, but I believe it is more pragmatic.

Everything else should be in the buckets, boxes, baskets and tickler systems we've been talking about elsewhere.  I also carry my diary on Outlook synced with my Blackberry, and I'm thinking about resurrecting my iPaq just for the security of knowing there's another no-brainer back-up.

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