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Sacred Space and Sacred Calendars
23/01/2010
So what should we do with our Calendars? The answer, suggests David Allen, is only three things:
- Time specific events, actions and appointments
- Day specific events and actions that do not need to be performed at a specific time that day
- Day specific information - for example, direction to a meeting.
Everything else should be 'Parked' in the appropriate Next Action List or in a tickler file to remind you when you next have your weekly hour-of-power. (See blog entry on the 'Hour-of-Power').
I love this heresy! I have very beautiful time management systems - I've tried a lot. Tried and failed. Why? For me, they're too sophisticated. They take too much time to manage my time. My head assents to the importance of reflection and planning - but I really don't want to be spending too much time doing that when there is so much to achieve. David Allen's approach destroys the waste of time carrying over tasks from one day to another. Those non-time-specific tasks live on Next Physical Action Lists - ready for when opportunity knocks. That means they are written once - and then actioned when you can.
Most of us know how demoralising it is to carry over 'tasks yet undone' over to yet another day. Keeping the Calendar as Sacred Space for Sacred Times is a sensible, straight-forward and practical way to preclude overwhelm. Thank You David Allen for talking sense!
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